Transmission and realization of official documents and Notes mails of provincial level meteorological departments in office automation

The frameworks,running circumstances and main functions of the office automatic system in Hainan meteorological bureau were introduced,and the main features of the sending document system,the receiving document system and the documents managing system were summarized.Implementation procedures including the flow management of official documents such as dividing formal or informal letters by different patterns and the circulation of official documents as well as access to Notes mails and personal E-mail through office automation(OA) were presented.The techniques and methods implementing related functions were analyzed,including work flow technique,jobs or positions modeling technique,rights control technique,user group design technique and the preservation technique of official document trace.